CAFM – An integral part of Facility Management

April 4, 2022by Haya

Facility management in the new era

 “FM is the practice of coordinating the physical workplace with the people and work of the organization. It integrates the principles of business administration, architecture, and the behavioral and engineering sciences.”- IFMA

Facility management involves management methods and techniques necessary to ensure that the physical environment supports the organization’s needs and core functions. This system integrates services and streamlines processes for an organization and works towards the overall conformity of the work environment.

In the modern-day, facility management has become more challenging than it once was. Today, managers are expected to do more than just manage a workspace. Their responsibilities go beyond integrating efficiencies across asset utilization, physical and cyber security, employee well-being, resource consumption, and risk management. It’s crucial that businesses focus on a more lean organizational structure to refine processes, reduce waste and deliver value to customers. The pressure placed on facility managers has increased significantly, which is why computer-aided facility management (CAFM) has become imperative to the industry.

TOFM continues to be the best by doing things both efficiently and effectively.  As a facility management company focused on excellence and customer satisfaction, we strive to deliver the best outcome with minimal costs. In order to achieve this, we implement a streamlined and linear approach which is made easier by using CAFM.  

What is CAFM? 


Computer-aided facilities management (CAFM) is the use of information technology to effectively manage physical facilities in different ways. It is designed to help plan everything for a building or facility, including almost every aspect of day-to-day operations. CAFM enables the managers to oversee the various processes happening within the company in real-time, enabling them to identify patterns, and hence make better organizational decisions, both on-site and remotely. 

The Saudi Arabia facility management market is projected to grow from $22.87 billion in 2021 to $34.86 billion in 2028 at a CAGR of 6.2% in the forecast period

By digitally streamlining the business processes in the organization, CAFM  plays a pivotal role in connecting the building and its associated facilities with the operations and occupants of the organization. By tracking assets in real-time, CAFM software enables companies to see trends like how much energy is being consumed, identify critical workflows, schedule maintenance, recognize unforeseen defects and remain agile in the face of crisis. Unanticipated costs are minimized with the aid of these capabilities.


Why every organization needs CAFM

CAFM is an indispensable part of a well-run facility management company due to these key features.

Effective Asset Management

CAFM is used to track the critical assets inside a facility and report back maintenance needs. They can track everything from equipment and inventory to the on-premises energy consumption of appliances and more. By doing this synchronously, companies can view in real-time how much energy is consumed and optimize spending by automating tasks and scheduling repairs as and when required.

Time management

Multi-tasking several monotonous issues will leave facility managers with little to no time for strategy formulation. Dealing with vendors, documentation, monitoring the workforce, tracking the execution of various service requests, and reporting to clients needs to be done on a daily basis in a timely manner.

Suffice to say optimum time utilization is of crucial importance to a facility manager. The CAFM software ensures optimal time management and helps in prioritizing work. By automating processes, CAFM leaves the facility manager with ample time to strategize tasks.

Automate tasks

Computer-aided facility management technology helps automate maintenance tasks by assisting facility managers in juggling the workload of several departments; maintaining customer service, and monitoring compliances and performance levels. This is one of the key features of the CAFM software. By automating the planning and implementation processes at a site, CAFM systems can optimize time and money.

Powerful Reporting and Data Visualization

CAFM enables users to customize widgets, visualize data, prepare inventory statistics, etc which gives a better insight into the various functionings of the organization; helping them make informed decisions. With the help of real-time data, managers can view information related to building operations via various dashboards.

Contingency Planning

With the CAFM Software, companies can plan for unforeseen conditions and make comprehensive emergency plans. CAFM tools allow managers to tackle quick repairs and facilitate communications with everyone involved within the organization.

All of these help in the smooth running of an organization. Among the various CAFM software available in the market, choosing the best fit for an organization can make all the difference.


Track plan 

Selecting the right CAFM software according to the needs and requirements is a crucial factor in determining the success of the organization, which is why, TOFM, has chosen the award-winning software solution, trackplan. A fully cloud-based facility management software, it helps in managing maintenance, sites, assets, and resources to improve the overall quality of the organization.  

One of the pioneers in the industry, Trackplan helps to design electronic forms, inspections, checklists, risk assessments, and health & safety surveys. Track plan creates budgets for each job, and designs forms by period, and job specification, which makes managing the annual repairs budget hassle-free.

With an array of features such as planned preventative maintenance, asset management, unlimited user licenses, etc, Trackplan enables our staff to fulfill a more strategic role by eliminating the day – to day redundant tasks resulting in a better managed and efficiently run organization.